We understand that pricing and costs are a top concern. Your budget is our first consideration.
Please follow the guidelines below when placing a catering order. If you have questions or need additional information, please contact First Class Catering at 937-775-5630 for campus events or 937-775-4668 for events at Wright State University’s Nutter Center. A professional catering representative will be happy to assist you in planning your event.
For effortless planning, please have the following information available:
You will receive a confirmation within three (3) business days. Please carefully review all information for accuracy and completeness. If you have questions or changes, please contact us immediately. This is an absolute necessity in order to ensure the success of your event.
As the host, you are responsible for securing a location or room on campus. Reserve a space for your event through the Student Union Administrative Office at 937-775-5512 for campus events or 937-775-3670 for events at Wright State University’s Nutter Center. A room must be reserved before initiating a catering request.
For events where building access is limited (i.e. weekends, evenings, or security purposes), it is the responsibility of the host to arrange for access to the campus building and room. Event Services will offer guidance in the layout of your room including placement of food buffets and guest seating. However, you are responsible to communicate the final room layout to Event Services or the Nutter Center. If your event is outside our typical service zones, your event must be approved for service and may require a site visit prior to the event. Any necessary tables for food and beverage items must be provided by the host.
Plan the specifics of your event by contacting our Catering Director to assist you with your menu at email@example.com or call 937-775-5630. For events at Wright State University’s Nutter Center, please call 937-775-4668. You may also visit our office in the Student Union or go to dineoncampus.com/wright and place your order with our CaterTrax ordering system.
All catering events require a written contract approval from the contact person with an accepted method of payment. We recommend the catering order be submitted at least two (2) weeks in advance. This allows us time to provide appropriate staffing, order linens, and to offer the very highest quality product at the best possible cost to you.
Orders for refreshment breaks should be placed a minimum of seven (7) business days prior to the event. Requests for meals and receptions should be placed a minimum of fifteen (15) business days prior to the event, and the event should be finalized no less than seven (7) business days in advance of the event. Events scheduled less than five (5) business days in advance will be subject to an additional fee. Two hours of service are normally provided for catered meals from start to finish. If additional service is needed, there will be a $20.00 per hour, per worker service charge.
Note: Events with less than five (5) business days' notice will be scheduled on a case by case basis. A late fee will be assessed to accommodate late event requests. We will attempt to accommodate all orders; however, late notice decreases our ability to provide adequate service and supplies. For larger or more elaborate events, we recommend 30-60 days in advance.
A confirmed number of guests must be specified seven (7) business days prior to the event. This number is considered the guaranteed guest count. There is a 5% variance allowance on your guest count. For example, a guest count of 100 has an overage allowance of five guests (105), or an under allowance of five guests (95). If the actual number of guests exceeds allowed variance, every effort will be made to accommodate the additional guests. The number of confirmed guests cannot be lowered within seven (7) days prior to your event. After we finalize all the details of your event, you will receive a confirmation sheet to be signed and sent back to us. We ask that we have this signed guarantee three (3) business days before your catered event. Electronic signatures are accepted.
If notice of cancellation or guest count change is received seven (7) business days in advance of the event, the adjustments will be made and no charges will occur. If you do not contact us with a final count within the seven (7) business days allowed, we will prepare for the estimated number and charge accordingly. If you cancel or change an event after this deadline, some of the expenses already incurred cannot be absorbed and will have to be billed. Any cancellations made within 72 hours of the event will incur a charge of 100% of the estimated total.
Cancellations for all catering must be sent in writing to the Catering Office. Events cancelled as a result of the University closing for inclement weather or emergency purposes will not incur any charges, provided the event is rescheduled within 30 days. On the day of your event, if the agreed upon beginning or ending service time of your meal changes by 30 minutes or more, an additional labor charge will apply.
Safe food handling is a high priority for First Class Catering. Therefore, we reserve the right to limit the removal of leftover food by the customer to items that are available for carry out. Catering representatives are not permitted to aid in the removal of food from the building or into a different location. For your safety, and that of your guests, a Catering representative will remove food from your event in a timely manner.
All services charges are quoted in the per person menu price indicated unless otherwise specified. All charges are inclusive unless special requests require additional goods or services. Adequate service staff is provided for each catering event based on industry standards. First Class Catering reserves the right to require additional servers on events with complicated set up or service needs. Additional servers or attendants can be added for $20.00 per hour, per server (2 hour minimum applies). Bartenders are $25.00 per hour (2 hour minimum applies). All weekend orders have a minimum of $250. Additional floral arrangements and select colored linens are available on request. Consult the Catering Director for more information.
The following are included in the per person price for events held in the Student Union and Wright State University’s Nutter Center:
*China, glass, and flatware are available for an additional fee per person
When planning an event that includes buffet service, please consider table requirements for the buffet service. Consult your Event Services representative for assistance in determining the appropriate amount of space needed. Buffet Service pricing is designed for ten (10) guests or more. Events with fewer than ten (10) guests will be priced separately. A customized menu is another option for smaller events.
We will accommodate special dietary requests for individual guests with three (3) days advance notice.
All catered functions must be secured by payment before they occur. A credit card number must be held on file or payment (cash, check, department Banner account number) must be received at least three days before a catered event. After the event, the payment must be processed within ten business days.
Non-University related groups are required to make a deposit of 50% two weeks prior to the catering event date with the remaining balance due the day of the event.
All services are subject to sales tax and service charge of 19%. Groups who are tax exempt must submit a copy of their Tax Exemption Certificate to the catering office when booking an event.
The following are included in the per person price for “meal” events held in The Boathouse and Dicke Hall:
When planning an event that includes buffet service, please consider table requirements for the buffet service. Consult your catering representative for assistance in determining the appropriate amount of space needed. Buffet Service pricing is designed for ten (10) guests or more. Events with fewer than ten (10) guests will be priced separately. A customized menu is another option for smaller events.
We will accommodate special dietary requests for individual guests with seven (7) days advance notice.
All catered functions must be secured by payment before they occur. A department account number must be confirmed at least three days before a catered event. After the event, the payment must be processed within ten business days. The Lake Campus Business Manager or Event Coordinator can assist you regarding payment questions.
All services are subject to sales tax and service charge of 19%. Any groups who are tax exempt must submit a copy of their Tax Exemption Certificate to the Events office when booking their event